Valley-Wide Recreation and Park District
Minutes and Agendas

Contents:

Minutes of the Regular Meeting of the Board of Directors - March 17, 2008
 Agenda of the Regular Meeting of the Board of Directors - June 16th, 2008

REGULAR MEETING OF THE BOARD OF DIRECTORS OF
VALLEY-WIDE RECREATION & PARK DISTRICT

March 17th, 2008

               MINUTES

CALL TO ORDER

The regular meeting of the Board of Directors of Valley-Wide Recreation and Park District was called to order at 5:03 p.m., March 17, 2008 at the District Office, 901 West Esplanade Avenue, San Jacinto, California, by President Schouten

PLEDGE OF ALLEGIANCE

Pledge of Allegiance was lead by President Schouten.

ROLL CALL

BOARD OF DIRECTORS:

PRESENT:       Schouten, Von Driska, Minor and Gorman.

ABSENT:          Bissell

OTHERS PRESENT:   

STAFF:            Sam Goepp, Valerie Rangel and Gregg Worthington

GUEST:           Rick Clark, NBS Local Government Solutions
                       Howard Tounget, Resident

AGENDA 

On a motion by Mr. Von Driska, seconded by Mr. Minor, the Board approved the Agenda. (UNANIMOUS)

PUBLIC COMMENTS

No public comments.

EMPLOYEE PRESENTATION

Rescheduled Joy Mangabat’s presentation to the next board meeting.

CHECK LIST

On a motion by Mr. Minor, seconded by Mr. Von Driska, the Board approved Valley-Wide Clearing Account Check List Numbers for February 2008: 1355 – 1360, 32664 - 33058
(3 Ayes, 1 Abstain by Board Member Gorman)

FINANCIAL STATEMENTS

The Financial Statements for the month of February 2008 were reviewed and filed.

CONSENT CALENDAR

  1. Approval of the Minutes of the Regular Meeting of February 25, 2008

On a motion by Mr. Minor, seconded by Mr. Von Driska, the Board approved Consent Calendar Item No. 1, as submitted (UNANIMOUS)

OLD BUSINESS ITEMS

1. Progress at Diamond Valley Lake Community Park - Phase III: Backstops & Restroom / Concessions

At this time the General Manager informed the Board of the progress made on Diamond Valley Lake Community Park projects. 

a. Backstops – Began work on February 14, 2008.  Estimated 26 days to complete project.

b. Restrooms / Concessions – Plan check with City of Hemet.

NEW BUSINESS ITEMS

1. Presentation by NBS Consultant – Public Hearings

At this time Mr. Rick Clark, NBS Local Government Solutions, provided a brief description of improvements within the following area: Menifee South Park and Landscape Maintenance District, Annexation No. 15 for Plot No. 22338. In addition, Mr. Clark stated the assessment amount for this area and then recommended that the Board, after taking public comment, tabulating the assessment ballot, and determining that no majority protest exists, adopt Resolution No. 757-08.

2. Public Hearing – Menifee South Park and Landscape Maintenance, Annexation No. 15, Plot No. 22338

President Schouten announced that this is the time and place fixed for the Public Hearing relating to the establishment of Menifee South Park and Landscape Maintenance District, Annexation No. 15 for Plot No. 22338.  President Schouten stated that the purpose of this meeting is to receive public comment in regards to the assessment.  He then asked the Clerk of the Board if the Public Notice had been given in regards to this meeting.  The Clerk of the Board responded by stating that the notice has been given in the manner and form as required by law.

President Schouten opened the Public Hearing for Menifee South Park and Landscape Maintenance District, Annexation No. 15 at 5:17 p.m.  There being no public comment President Schouten closed the Public Hearing at 5:18 p.m.

After tabulating the assessment ballot received from the owner of the properties, the Clerk of the Board announced the ballot in favor of the annexation.

3. Approval of Resolution No. 757-08

On a motion by Mr. Minor, seconded by Mr. Gorman, the Board approved Resolution No. 757-08, Resolution of the Board of Directors of the Valley-Wide Recreation and Park District, California, declaring the results of the Assessment Ballot Tabulation, forming Menifee South Park and Landscape Maintenance District, Annexation No. 15, ordering maintenance work therein and confirming the diagram and assessment and providing for the levy of the annual assessment therein (UNANIMOUS)

4. Presbyterian Church

At this time President Schouten appointed board members Darrell Von Driska , Jan Bissell and Frank Gorman (as alternate), to the District’s subcommittee to meet with the church’s committee to discuss the possible sale of the church facility.  

5. Employee Benefit 

At this time Valerie Rangel, Executive Assistant, requested the Board’s review and  consideration of offering employee’s a fitness club membership benefit.  Ms. Rangel presented the Board with information on L.A. Fitness’s corporate account discounts.  The Board discussed this matter and concluded that this would be beneficial for employees but recommended that Ms. Rangel get proposals from all of the local gyms and bring them back to the Board at the next meeting.

6. Ramona Bowl Presentation – cancelled presentation

EXECUTIVE SESSION

At 5:39 p.m. the Board adjourned for Executive Session regarding Personnel issues.  The Board closed the Executive Session and re-opened the Board Meeting at 5:55 p.m.  No Board action.

ADJOURNMENT

On a motion by Mr. Gorman, seconded by Mr. Minor, the Board adjourned the meeting at 5:56 p.m. (UNANIMOUS)

REGULAR MEETING OF THE BOARD OF DIRECTORS OF
VALLEY-WIDE RECREATION AND PARK DISTRICT

June 16th, 2008

               AGENDA

5:00 P.M.
District Office
901 W. Esplanade Avenue
San Jacinto, California 92582
________________________________________________________________________

A.     CALL TO ORDER

B.     PLEDGE OF ALLEGIANCE

C.     ROLL CALL

D.     AGENDA

_____         ______      ____       ____    ______    _____
MOTION    SECOND   AYES     NOES  ABSTAIN VOTES

E.   PUBLIC COMMENTS

Any person from the public wishing to comment may do so at this time and place. Please limit your comments to three (3) minutes.

F.  BOARD COMMENTS

Board members wishing to comment may do so at this time and place.

G. VALLEY-WIDE CLEARING ACCOUNTS CHECK LIST FOR
    MAY 2008: 1415; 33328 - 34872:

    _____         ______       ____      ____     ______    _____
   MOTION     SECOND    AYES     NOES  ABSTAIN VOTES

H.   FINANCIAL STATEMENTS FOR MAY 2008

I.   CONSENT CALENDAR

These items are considered routine in nature and will be approved with one motion.

  1. Minutes of the Regular Meeting of May 19th, 2008

J.   OLD BUSINESS

1.    DVL Community Park –  Construction Phase

a. Restrooms / Concessions – Open bids
    June 23rd, 2008  

b. Request Board approval to advertise for
    bids for Design & Build of concrete
    hardscape at DVL Community Park - bids
    not to exceed $1,000,000.00

c. Request Board approval to advertise for
    bids the Irrigation System for eight ball
    fields and three soccer fields at DVL 
    Community Park. Bids not to exceed
    $1,200,000.

K.      NEW BUSINESS

1. 2008/09 and 2009/10 Final Budget

Request Board approval of 2008/09 and 2009/10 budget

2. Policy and Procedures Manual

Request Board approval of 2008/09 Policy and Procedures
Manual

3.    Public Records Request & Fee Schedule

Resolution No. 776-08, Resolution of the Board of Directors of the Valley-Wide Recreation and Park District, establishing the order of procedure for public records requests and a fee schedule for the Valley-Wide Recreation and Park District Clerk of the Board’s Department as set forth in Exhibit A, B, & C

4.   2008/09 Warrants, Agreements and/or Contracts

Resolution No. 783-08  – Resolution of the Board of Directors of the Valley-Wide Recreation and Park District authorizing the General Manger to execute any warrants, agreements and/or contracts as needed by the Valley-Wide Recreation and Park District for Fiscal Year 2008/2009

5.   Notice of General District Elections

Request Board approval of the regulation that candidates shall be responsible for payment of the Candidate’s statement in connection with the General District Election to be held on November 4, 2008

L.        ITEMS FOR BOARD INFORMATION AND DISCUSSION

    1. San Jacinto Education Foundation – Thank You

    2. Hemet / San Jacinto Chamber of Commerce – Thank You

    3. District Parks and Community Centers
      a. Cottonwood
      b. Winchester
      c. Menifee
      d. Valle Vista
      e. Regional
      f.  French Valley

    4. General Comments

M.       STAFF REPORTS

    1. Sports Center

    2. Trips & Excursions

    3. Valle Vista

    4. Menifee

    5. Winchester

    6. French Valley

    7. Hemet & San Jacinto PAL’s

    8. Facility Usage

    9. Friends of Valley-Wide          

N.        NEWSPAPER ARTICLES

 O.        EXECUTIVE SESSION

1.         Government Code Section 54956.8 – Real
            Estate Negotiations
2.         Government Code Section 54956.9 – Litigation
            a. Pending Litigation
            b. Significant Exposure to Litigation
            c. Initiation of Litigation
3.         Government Code Section 54947 – Personnel
4.         Government Code Section 54967.9 – Labor
            Negotiations

P.        ADJOURNMENT

PLEASE NOTE:  District agendas are posted at least 72 hours in advance of regular meetings on the window at the District Office, 901 W. Esplanade Avenue, San Jacinto, California.  District agendas are faxed to the Press Enterprise and Valley Chronicle at least 72 hours in advance of regular meetings.

I, Valerie J. Rangel, Clerk of the Board of Valley-Wide Recreation and Park District, do hereby certify that I caused to be posted the foregoing agenda this 16th day of May 2008 as required by law.       

 

 

 

© 2006/2007 Valley-Wide Recreation & Park District - All rights reserved